When invoices contain what we need, we can approve the invoice more easily, meaning Shoot Producers can be paid faster. More info on what invoices require more generally.
When a PPCMS ID or Shoot name is called for, always copy from the PPCMS and paste into the invoice document so there is no risk of errors.
All the items for one shoot should be listed together, one line item after the other.
In each table below, the first row shows the “formula” for the invoice line item, and subsequent lines show examples.
Location Allowance (including Location + Accommodation)
The Location Allowance must be listed on a per-shoot basis, as a separate line item.
| [PPCMS ID] [Shoot name] Location [+ Accommodation] Allowance (SP Level [Level number]. See Attachment [Letter]. | €[amount] |
|---|---|
| 38392 Juniper J Solo 3, Location Allowance (SP Level 2). See Attachment C. | €75 |
| 38294 Kasey C Solo, Location + Accommodation Allowance (SP Level 2). See Attachment A. | €100 |
The Location Allowance requires supporting evidence. Refer to the Location Allowance policy for details (Google Doc).
Model lunch
Model lunches must be listed separately to the shoot line item, but directly below. The line items must be listed like this;
| [PPCMS ID] [Shoot name and type] Lunch(es) | €[amount] |
|---|---|
| 36562 Maya B Solo Lunch | €10 |
| 38580 Adelina & Francisca GGT3 Lunches | €20 |
| 39311 Jill & Jack GBT3 Lunches (two shoot days) | €40 |
No supporting evidence is required (eg, receipts for purchases). More info on how Shoot Producers are expected to handle model lunches.
Shoots
Each shoot is listed as a separate line item. The PPCMS record (Shoot tab, Shoot Producer Level panel) for each shoot indicates the Shoot Producer’s Level for that shoot.
| [PPCMS ID] [Shoot name], [Shoot Type] shoot (Level [level]) | €[amount] |
|---|---|
| 38392 Juniper J Solo 3, Solo Open-Leg shoot (Level 2) | €450 |
Specials
From time to time, “specials” are required to be invoiced. These always require a PDB ID, so we can track what it’s for and that it was approved. The Shoot Producer Trainer or Creative Director can issue these (more info). We have a separate FAQ on some on-set things that are likely to be considered “special” in this regard.
Other things might include model referral fees, special props or clothing items. These are always agreed in advance.
SA-SAQ
SA-SAQ stands for Security Audit Self Assessment Questionnaire, a checklist sent out each few months to check the Shoot Producer’s security practises meet the company’s expectations (more info).
| SA SAQ submitted for [Mmm] [YYYY] | €[amount] |
|---|---|
| SA SAQ submitted for Mar 2022 | €40 |
GGT3 Info Session
Delivering a GGT3 Info Session to one or more models, charged on a per-Info-Session basis.
| GGT3 Info Session [model site name (& model site name)] [date as 23-Mar-2022] | €[amount] |
|---|---|
| GGT3 Info Session Mary & Jane 23-Mar-2022 | €50 |
| GGT3 Info Session Angela 24-Mar-2022 | €50 |