Question 1

What on-set situations am I required to notify The Collective about?

Garion Hall · Accepted Answer

See related FAQs;

We want Shoot Producers to operate as autonomously as possible, to make the best shoots they can. Someone is usually available on The Collective WhatsApp Group for support if a Shoot Producer needs it (more info), there are some situations where we require that Shoot Producers notify us. We make commitments to models and their partners about what to expect, and we organise bookings with airlines and hotels. We also make commitments to other departments in our business (that is, when a shoot will be shot, so it can be edited and released). When a shoot goes wrong, some events can have knock-on effects to accommodation, flights, model fees and reimbursements, model expectations, shoots being ready for releasing to customers, and many smaller considerations to keep the company running smoothly. The workload for abbywinters.com is mostly completed by individual contractors. Events that impact one individual can also have far reaching consequences for others. SPs are not expected to know which Model Liaison needs to be notified if a model's flight needs changing due to an on-set issue but they are expected to notify The Collective so that they can ensure impacted contractors are alerted. People in The Collective take care of those details - they are not the responsibility of the Shoot Producer - but The Collective must be notified about them.

What on-set situations am I required to notify The Collective about?

Some example situations when a Shoot Producer must notify The Collective include;

The shoot starts two or more hours later than planned;
The shoot cannot start as planned;
- For example, technical issues; location issues; model / Shoot Producer ill, model changed mind
Homonoia app not working as-expected;
- The SP can choose to revert to paper forms, and notify The Collective after the shoot with screenshots and a description of the issue
Model not performing to suit the requirements of the shoot;
Someone is injured or unwell on the shoot, or if an ambulance is called;
Between her home / accommodation and arriving on-set for the shoot, something unusual (stressful, scary, alarming, dangerous) happened tot he model
- For example, the model was mugged; lost her bag; witnessed a crime; involved in an accident; felt unsafe in her accommodation.
If the police become involved in the shoot;
The shoot ends before it is complete;
- For example, due to technical issues; location issues; model ill, model changed mind;
The model and Shoot Producer agree that the shoot should stop for today, and be completed at a later date;
- For example, tomorrow, or otherwise
Major portions of the shoot need re-shooting (15 minutes or more);
- For example, due to video camera not recording, or a corrupt memory card
The Collective was not responsive in the needed timeframe, so the Shoot Producer made the decision on their own;
- The Collective must be notified of the decision made, and the outcome.

This is not a full list. There's certainly no "problem" with these things happening - we'll always ensure everyone is paid fairly and no one will "get into trouble" when they occur. The sooner we know about these issues (sooner is better, but within two hours), the sooner we can address them and reduce bigger problems that can come if we only find out about these things later. Notifying The Collective on WhatsApp is preferred, but an email with details is also fine. Provide MDB ID's or site names (never real names), mention the shoot type, what happened, where you left it with the model, and what the proposed plan is next. For example,

Hey guys, Making a Solo INS shoot of Mary (10137243) today, she started to feel sick towards the end of the Stills. Seems pretty serious - she vomited once already. We finished the Stills ok, I have packed up my gear because she's due to check out of the accom/location tomorrow. I cannot shoot tomorrow (and she's unlikely to be well enough anyway), but I could do the day after. I let her know that you guys would be in touch, but I think it's best to extend the accom by at least another day for her to relax in. I offered for her to let me know if she feels she needs to see a doctor (I can help with that), and reminded her of the phone number for emergency services just in case. I made sure she has food and drinks for the next three meals.

Almost all of these will require a PDB ID be issued to the Shoot Producer for invoice line items that are abnormal because they cannot be matched in our systems. Getting a PDB number at the time is much easier for everyone, and will ensure the Shoot Producer's payment is not delayed. To get a PDB ID for your invoice, email an explanation of the situation to your Trainer and they will issue one.

Question 2

What on-set situations am I required to notify The Collective about?

Garion Hall · Accepted Answer

See related FAQs;

We want Shoot Producers to operate as autonomously as possible, to make the best shoots they can. Someone is usually available on The Collective WhatsApp Group for support if a Shoot Producer needs it (more info), there are some situations where we require that Shoot Producers notify us. We make commitments to models and their partners about what to expect, and we organise bookings with airlines and hotels. We also make commitments to other departments in our business (that is, when a shoot will be shot, so it can be edited and released). When a shoot goes wrong, some events can have knock-on effects to accommodation, flights, model fees and reimbursements, model expectations, shoots being ready for releasing to customers, and many smaller considerations to keep the company running smoothly. The workload for abbywinters.com is mostly completed by individual contractors. Events that impact one individual can also have far reaching consequences for others. SPs are not expected to know which Model Liaison needs to be notified if a model's flight needs changing due to an on-set issue but they are expected to notify The Collective so that they can ensure impacted contractors are alerted. People in The Collective take care of those details - they are not the responsibility of the Shoot Producer - but The Collective must be notified about them.

What on-set situations am I required to notify The Collective about?

Some example situations when a Shoot Producer must notify The Collective include;

The shoot starts two or more hours later than planned;
The shoot cannot start as planned;
- For example, technical issues; location issues; model / Shoot Producer ill, model changed mind
Homonoia app not working as-expected;
- The SP can choose to revert to paper forms, and notify The Collective after the shoot with screenshots and a description of the issue
Model not performing to suit the requirements of the shoot;
Someone is injured or unwell on the shoot, or if an ambulance is called;
Between her home / accommodation and arriving on-set for the shoot, something unusual (stressful, scary, alarming, dangerous) happened tot he model
- For example, the model was mugged; lost her bag; witnessed a crime; involved in an accident; felt unsafe in her accommodation.
If the police become involved in the shoot;
The shoot ends before it is complete;
- For example, due to technical issues; location issues; model ill, model changed mind;
The model and Shoot Producer agree that the shoot should stop for today, and be completed at a later date;
- For example, tomorrow, or otherwise
Major portions of the shoot need re-shooting (15 minutes or more);
- For example, due to video camera not recording, or a corrupt memory card
The Collective was not responsive in the needed timeframe, so the Shoot Producer made the decision on their own;
- The Collective must be notified of the decision made, and the outcome.

This is not a full list. There's certainly no "problem" with these things happening - we'll always ensure everyone is paid fairly and no one will "get into trouble" when they occur. The sooner we know about these issues (sooner is better, but within two hours), the sooner we can address them and reduce bigger problems that can come if we only find out about these things later. Notifying The Collective on WhatsApp is preferred, but an email with details is also fine. Provide MDB ID's or site names (never real names), mention the shoot type, what happened, where you left it with the model, and what the proposed plan is next. For example,

Hey guys, Making a Solo INS shoot of Mary (10137243) today, she started to feel sick towards the end of the Stills. Seems pretty serious - she vomited once already. We finished the Stills ok, I have packed up my gear because she's due to check out of the accom/location tomorrow. I cannot shoot tomorrow (and she's unlikely to be well enough anyway), but I could do the day after. I let her know that you guys would be in touch, but I think it's best to extend the accom by at least another day for her to relax in. I offered for her to let me know if she feels she needs to see a doctor (I can help with that), and reminded her of the phone number for emergency services just in case. I made sure she has food and drinks for the next three meals.

Almost all of these will require a PDB ID be issued to the Shoot Producer for invoice line items that are abnormal because they cannot be matched in our systems. Getting a PDB number at the time is much easier for everyone, and will ensure the Shoot Producer's payment is not delayed. To get a PDB ID for your invoice, email an explanation of the situation to your Trainer and they will issue one.